PocketCites for Windows™
Wooden Brain Concepts
 
woodenbrain@kagi.com
http://beam.to/woodenbrain
Windows version by Jon Trinder
pcw@ninelocks.co.uk

How to use PocketCites for Windows with ProCite

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Transferring records from ProCite to JFile

PocketCites has two modes of operation for ProCite. ProCite (all fields) export/import ALL fieldswhereas  ProCite (Generic) only exports/imports the Generic fields as define in the ProCite manual.

 The main display is automatically adjusted to show the applicable field names.
See screenshots of PocketCites

You first need to export your bibliography from your bibliographic software.

  1. Select the Export Marked Records from the Tools Menu.
  2. The export setting should be as shown in the screenshot below. Save the file in the "Import and Export" folder of the PocketCites folder.



 

To convert a file exported in ProcCite to JFile, simply click the ProCite to JFile button, select the file, and the conversion will begin. A dialog will appear that shows conversion progress. The resulting JFile database is placed in the "Install" folder you specified in Settings. If you've set this folder as your Palm Install folder and have correctly set the HotSync ID, the database will be installed automatically on your next HotSync. The database will be called <PR-FileName> in JFile for ProCite (all Fields) or <PG-FileName> in ProCite (Generic) Mode.

To convert a PocketCites JFile database to a file that you can import in ProCite, simply click the JFile to ProCite button and select the file. PocketCites will default to the location of the "Palm databases" you've specified in Settings. Normally you would want to set this to your Palm Backup folder. When you've selected a .pdb database file, the conversion will begin. A dialog will appear that shows conversion progress. PocketCites will place a file that you can import in ProCite called <PR-FileName.tsv> in the "Import and Export" folder. (See Importing Records from JFile to ProCite.) See how to import into your bibliographic software
The file will be named <PG-FileName.tsv> in ProCite (Generic) Mode;



Settings:

Truncating fields and converting line feeds:

Due to JFile limitations and  oddities in the bibliographic packages, some problems could be encountered if your  fields are too long or they contain line feeds. One of the chief functions of PocketCites is to remove line feeds and truncate fields to lengths that JFile can handle. PocketCites will automatically replace line feeds in your import file with "…"

PocketCites will also limit your fields to the length you specify. Since JFile Pro fields are limited to 4K, the maximum field lengths default to 3990. You may set them lower if you wish.

Other Settings:
PocketCites will appear slightly differantly depending on which bibliographic mode you have selected from the Mode menu.

PocketCites for Windows allows you to choose which fields to send to JFile, to define pop-up menus, and to set column widths. Choose fields by checking their corresponding boxes. The field names vary depending upon which bibliographic software you are using.

Set pop-up menu and column width preferences by right-clicking on the field names and selecting Properties.

Note that several fields default to pop-up fields the exact ones depend upon which bibliographic software you have selected.

Be very careful changing the Reference Type pop-up value list, because they must exactly match your bibliographic softwares reference types. Editing the Reference Type pop-up values is possible but not recommended.



Entering New Records in PocketCites in JFile:
 

The notes below refer to EndNote so field names mary vary depending upon which package you use.

Try entering some new records into JFile. In general you enter records as you would in any JFile database. Here are a few things to keep in mind however:

  1. Multiple authors should each be separated by a semicolon (";").
  2. Use the pop-up list for Reference Type, or if you enter your own, make sure it is defined in ProCite.

Importing Records from JFile to ProCite:

To get the records you've created in JFile and converted with PocketCites into ProCite, simply import the PR-*.tsv file in ProCite:

Choose "Import Text File" from the "Tools" menu. Select the file you wish to import - PR-*.tsv.
Ensure the file format is set to "Custom" and the settings are as shown below.
 
 




Wooden Brain Concepts also recommends that you both import and export records via a different library than your default library. This way you can avoid unwanted mistakes, unexpectedly truncated fields, etc.



 Limitations:
  1. 10,000 records maximum
  2. Record size limited to 32K (per record)
  3. Popups can contain no more than 100 items (and approx 2000 characters).
  4. The files are unique to the bibliographic software you are using. ie If a JFile was created in EndNote it can only be used with EndNote etc
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